My passion for event planning began with a curiosity about the work behind the scenes. In high school, I shadowed an event planner, gaining firsthand insight into the coordination, problem-solving, and adaptability required to execute seamless events. From that moment, I was committed to pursuing a career in the field.
About me
2019 Oceans – Conference and Exposition
- Washington State Convention Center
2018 PTAB Bar Association
- Ritz Carlton , Washington DC
- ITechLaw 2018 World Technology Law Conference
Seattle, Washington - Gala Venue
2018 PDC Winter Conference
- Salamander Washington DC (Formerly the Mandarin
Oriental)
I gained hands-on experience at VCU, the Children's Museum of Richmond, and the Salvation Army, where I coordinated logistics, managed vendors, and supported volunteer engagement for large-scale events. My role at the Walter E. Washington Convention Center deepened my understanding of large-scale event impact, from fostering industry innovation to driving economic and social change. Seeking to broaden my expertise, I transitioned into hospitality before joining MCI, where I managed domestic and international events, overseeing logistics, vendor negotiations, budgeting, and stakeholder coordination in a fast-paced environment.
The COVID-19 pandemic required a quick pivot. At MCI, I navigated contract exits, cancellation policies, and strategic shifts before transitioning to Panum, where I developed a strong proficiency in data analytics to shape event strategies.
At Chenega, I managed conferences, outreach, exhibitor coordination, and trade show logistics for DTRA’s JSTO, supporting critical research initiatives. I leveraged data-driven insights to optimize planning, enhance engagement, and inform strategic decisions for government leadership.
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Teamwork &
Leadership
Award
DTRA Coin of
Excellence
\ 2025
\ 2024
\ 2025
\ 2024
played a pivotal role in supporting the communications team by providing essential information and strategic input that shaped the event’s branding and design. The creative team's efforts were recognized with a Silver ADDY Award.
Recognized by Chenega for
flawless planning and execution
of large-scale government
conferences
Awarded for leadership,
innovation, and cross-agency
collaboration in executing high-
profile events.
Awards, Achievements & Recognition
Award-Winning
Creative Assets
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Certified Meeting Professional
(CMP)
Certified Government
Meeting Professional (CGMP)
March 2025
The Events Industry Council certifies individuals through an
internationally recognized program that assesses the knowledge
and competency of meeting professionals. Earning the Certified
Meeting Professional (CMP) designation signifies a commitment to
excellence and sets the standard within the events industry. I am
scheduled to sit for the CMP exam in April and anticipate
receiving my results in July.
Certfications
designed for planners and suppliers whose work is governed by the rules and regulations of the federal government. Individuals who have earned their CGMP have obtained the highest designation available that is specifically for government meeting professionals.
Society of Government Meeting Professionals (SGMP)
Events Industry Council (EIC)
In progress - july 2025
Certified Associate in Project
Management (CAPM) /Project
Management Professional (PMP)
end of 2025
The CAPM and PMP certifications from the Project Management Institute (PMI) are globally recognized credentials that validate project management knowledge and experience. The CAPM is ideal for emerging professionals, while the PMP is tailored to those with more advanced experience.
I’m currently preparing to pursue one of these certifications and plan to sit for the exam and earn my credential by the end of 2025 to further strengthen my project management skills.
Project Management Institute (PMI)
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2024 Chemical Biological Defense Science & Technology Conference - DECEMBER 2024
Broward County Convention Center, Fort Lauderdale, Flordia
previous work
1,739 Attendees | 12 Keynotes | 600 Presentations | 39 Exhibitors | 5 Hotel Room Blocks
2022 Chemical Biological Defense Science & Technology Conference - DECEMBER 2022
Moscone Center, San Fransisco, California
1,507 Attendees | 11 Keynotes | 534 Presentations | 25 Exhibitors | 5 Hotel Room Blocks
Conferences
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The Ritz-Carlton, Bangalore, Bangalore, India
2020 ITechLAw International India
Conference
2019 ITECHLAW World Technology Law
Conference
Oct 2019
2019 European Conference in Dublin
previous work
May 2019
Intercontinental Boston, Boston, Massachusetts
Jan 2020
The Shelbourne Hotel, Dublin, Ireland
Conferences
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54th National Convention of Delta Sigma Theta Sorority, Inc. - July 2019
New Orleans Ernest N. Morial Convention Center, New Orleans, LA
previous work
15,000 Attendees | Over 20 hotels across downtown New Orleans
48th Midwest Regional Conference of Delta Sigma Theta Sorority, Inc. - August 2018
Duke Energy Convention Center, Cincinnati, Ohio
2,200 Attendees | 4 Hotel Room Blocks
Conferences
28th South Atlantic Region Conference of Delta Sigma Theta Sorority, Inc. - August 2018
Charlotte Convention Center, Charlotte, North Carolina
3,000 Attendees | 3 Hotel Room Blocks
2019 National Association of Biology Teachers (NABT) Professional Development Conference - Nov 2019
Sheraton Grand Chicago, Chicago, Illinois
1,000 Attendees | 66 Exhibitors
The American Health Quality Association (AHQA) Policy Fourms - Feb 2019 & Feb 2020
Hilton Washington DC Capitol Hill (Formerly the Washington Court Hotel), Washington, DC
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Professional Development Consortium's
(PDC) 2019 Summer Conference
Nov 2019
Professional Development Consortium's
(PDC) 2019 Winter Meeting
previous work
May 2019
The Westin Nashville, Nashville, Tennessee
Salamander Washington DC (Formerly the Mandarin Oriental)
Conferences
The Nines ,Portland, Oregon
Professional Development Consortium's
(PDC) 2018 Summer Conference
July 2019
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2019 PTAB Bar Association Annual
Conference
June 2018
2018 Special Libraries Association Annual
Conference
previous work
March 2019
The Ritz-Carlton, Washington DC, Washington, DC
Baltimore Convention Center, Baltimore, Maryland
Conferences
The Ritz-Carlton, Washington DC, Washington, DC
2018 PTAB Bar Association Annual
Conference
March 2018
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previous work
special events
Cipriani 42nd Street, New York, New York
2019 RESOLVE Night of Hope Gala
Nov 2019
2018 Special Libraries Association
Opening Reception
June 2019
The National Aquarium, Baltimore, Maryland
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2019 ITECHLAW World Technology Law
Conference Gala Reception & Dinner
May 2019
New England Aquarium, Boston, Massachusetts, Boston
previous work
special events
2019 Special Libraries Association
Opening Reception
June 2019
Rock & Roll Hall of Fame, Cleveland, Ohip
2019 National Association of Biology Teachers (NABT)
Chicago City Lights Architecture River TouR
November 2019
Chicago, Illinois
2019 PTAB Bar Association Annual Conference REception
March 2019
Fairmont Hotel, Washington, DC
2019 Professional Development Consortium's (PDC) 2019
Summer Conference - Large Group Dinner
July 2019
Nashville Underground
2019 Professional Development Consortium's (PDC) 2019
Summer Conference - Opening reception
July 2019
The Westin Nashiville, Nashville, Tennessee
2019 Special Libraries Association Board
Dinner
June 2019
2018 Professional Development Consortium's (PDC)
Board dinner
July 2019
2019 Professional Development Consortium's (PDC)
Board dinner
July 2019
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previous work
Conferences
Huntington Convention Center, Cleveland, Ohio
2019 Special Libraries Association Annual
Conference
June 2019
Oct 2018
OCEANS 2019 Conference
Washington State Convention Center and Hyatt Regency, Seattle, Washington
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September 2019
2019 Cornell Medicine’s National
Conference on Medical Student Mental
Health and Well-Being,
Grand Hyatt New York, New York
previous work
2021 Quantum Biology Workshop
Virtual Multi - Day Workshop | Zoom
2021, 2022, 2023 & 2024 RISE Workshop Engagements
Virtual Multi - Day Workshop with Breakout Rooms | Teams
200 Attendees | 40 Presenters | Concurrent Breakout Rooms | Closed Sessions
virtual & Hybird events
JSTO Science Review (JSR) Meetings
Hybrid Meetings | Multi Division | Invite Only | Teams & In Person
263 Attendees Across Multiple Days
2023 CAMO Workshop
Virtual Multi - Day Workshop | In-Person in Virginia & Teams
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previous work
2023 DOMANE Workshop
Multi - Day Workshop | In Person at Wake Forest University School of Medicine
Workshops & meetings
2023 RAPTER Meeting
Hybrid Multi-Day Meeting | Teams & In Person
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DIU Other Transactional agreement meeting
In Person Workshop
previous work
2021 Breath-based Diagontics Workshop
Virtual Multi - Day Workshop | Teams
2022 DTRA Toxins Technical exchnage workshop
Virtual Workshop | Teams
virtual & Hybird events
2021 interim progress review of dial-A-Threat
Virtual Workshop
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previous work
Majorca & madrid Trip
Custom itinerary curation and full-service travel management for a family with diverse preferences across two Spanish cities.
client Travel
- Designed and executed complex travel logistics across Majorca and Madrid for a multigenerational family trip.
- Managed all accommodations, including hotel bookings with exclusive perks and welcome amenities.
- Coordinated rental cars, flights, airport transfers, and in-destination transportation.
- Crafted tailored excursion schedules to accommodate varying interests and activity levels.
- Booked restaurants with attention to dietary needs and local recommendations.
- Provided “know before you go” pre-departure packets and real-time updates.
- Secured airport lounge access and managed travel perks for a seamless experience.
- Handled last-minute changes with flexibility and ensured continued white-glove service.
- Delivered thoughtful touches throughout, from surprise welcome gifts to personalized experiences.
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contact
Email:
Washington, D.C.
Maya Williams
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LinkedIn: